The idea of "Going Green" is not so foreign these days. We see companies and organizations of all sizes making an effort to save our Planet every day. They say every little bit counts, so if you're interested in doing your part at your next auction, here are a few ideas.
- Computerizing your event is big step. The use of electronic devices can cut down on the amount of paper you need to use for bid sheets.
- Trim down your program or journal. Printing out all those extra pages for silent auction item descriptions is not worth the effort(or wasted paper). Very few people are actually reading them anyway. If your silent auction is appropriately sized, you don't need a paragraph description for each item in your silent.
- Move your Sponsor mentions and thank you's to digital screens around the room, website links and Power Point presentations. Most electronic bidding devices also include space for donors.
- Consider reusing your bidder paddles. Laminate paper bid cards or your can order plastic cards. BOth can be collected at the end of the evening to be used next year.
- Eliminate paper invitations for your auction. This is an easy one. Handling ticket sales online is easier than ever. Certainly some groups with older demographics will likely experience some push-back, but as your crowd evolves with newer members, they will expect this type of thing to be handled online.
- Electronically deliver receipts and certificates at the end of the night. If you ever shop at your local Apple Store, they are great about this.
- Recycle theme decorations. Talk to other schools and organizations and consider borrowing their decorations from their event.
- Simple Centerpieces. Be mindful of buying 30 brand new centerpieces if they are likely to be tossed at the end of the night.
A client a few years ago eased the transition the first year after eliminating the Auction Programs and not sending out paper invitations by making sure everyone knew they saved $2000 in printing costs. Additionally, they took that money the first year and sponsored the planting 100 trees.